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13 May 2017

Full-Time Office Coordinator

Ignatius Jesuit Centre – Posted by Ignatius Jesuit Centre Guelph, Ontario, Canada

Job Description

Job Title:             Office Coordinator

Job Type:             Full-Time Monday-Thursday 8:30am-4:30pm

Deadline:             June 9, 2017

Start Date:          June 26, 2017

Contact:              Submit resume and cover letter to

The Ignatius Jesuit Centre is home to the diverse resources of Loyola House, Ignatius Farm, Ignatius Old-Growth Forest Project and Orchard Park Office Centre.

We are currently searching for a dynamic Office Coordinator to be the first line of contact to our visitors; a resourceful self-starter able to juggle multiple priorities.

Job Overview:

The Office Coordinator is responsible for the ongoing administrative support related to the office operations. As the first point of contact the Office Coordinator oversees and sets the tone for a positive experience for both visitors and clients arriving at and calling in to Loyola House reception.

 Coordinate and manage reception and volunteer receptionists

  • Manage computers, email addresses & phones
  • Coordinate and maintain office equipment leases
  • Maintain merchandise and office supplies, purchasing and inventory
  • Maintain and update employee documents
  • Compile the employee package for new employees
  • Set-up new employees with their pension and benefit plans
  • Posting employment ads where necessary
  • Coordinate Board and Committee documents with the Director of Operations & Chairs
  • Minutes taker for several committee meetings
  • Support and assist the Executive Director and Director of Operations
  • Coordinate ticket sales and seating plans for special dinners
  • Responsible for new volunteer applications, interviews, placements & records


 Proficient, experienced and comfortable using Microsoft Office Suite

  • Ability to set goals and attain results within a set timeline through strong decision making and organizational capabilities
  • An excellent sense of prioritizing and problem-solving skills
  • Exceptional interpersonal and communication skills and judgment
  • The ability to work well with staff and clients, maintain strict confidentiality, and

exercise professionalism, discretion and diplomacy

  • Previous experience in an office environment that offers a diverse range of

activities within the organization

  • Experience in a community-based not for profit organization is an asset

 Please forward a single Word or PDF file combined cover letter, stating salary expectations and resume.  Tell us why you’re interested in this role.

The Ignatius Jesuit Centre offers a comprehensive employer paid Benefits package as well as an employer matched Pension Plan.  Annual salary will be commensurate with experience.

We thank all applicants in advance; only those selected for interviews will be contacted.



Job Categories: Administrative. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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