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11 Jul 2017

Full-Time Front Desk Administrative Assistant (French/English)

Services and Housing In the Province – Posted by shipshsey Anywhere

Job Description

SHIP (Services and Housing In the Province) is a Health Service Provider for specialized populations with numerous programs and partnerships. We are seeking an energetic, enthusiastic individual to fill the following position:

Title: Receptionist/Administrative Assistant, Bilingual (English/French)

Reports To: Office Services Coordinator

Responsibilities:

Answering and directing incoming telephone calls in a professional manner
Reserving and setting up meeting rooms as required
Greeting external visitors and clients
Processing, receiving and distributing courier packages, mail and faxes
Organizing the reception desk and ensuring all information is current
Providing training to other staff on all reception area duties
Receiving and processing requests for various office supplies
Maintaining the approved on-site inventory list
Providing technical support and training on office equipment to staff
Providing administrative support to the Office Coordinator, Executive Assistant and other departments as required
Maintaining confidentiality of information
Planning and assisting with the execution of special events
Creating flyers, newsletter and invitations as required
Updating and maintaining directories, files, spreadsheets and resources
Performs other duties as assigned
Responsible for client safety
Qualifications:

Diploma in Office Administration or related field with at least 2 years of experience in an administrative capacity.
Must have proficiency in French Language
Strong working knowledge of MS Office products including Outlook, Word, PowerPoint and Excel
Possession of valid Ontario’s Class “G” Drivers License and access to a personal vehicle preferred
Ability to interact in a professional and friendly manner
Strong customer service orientation
Experience with general office protocols and procedures
Ability to take initiative and easily adapt to change in a fast paced office environment
Experience working with people with mental illness
Excellent analytical, organizational and time management skills
Ability to handle difficult situations with tact, sensitivity and professionalism
Disciplined and punctual of time
Meticulous attention to detail
Ability to work independently and as part of a team
Excellent verbal and written communication skills (in English and French)
Previous experience working in a non-profit agency is an asset
This is Full time non bargaining unit position working 37.5 hours a week.

All interested applicants must submit their resume directly to SHIP’s Career page:

1. www.shipshey.ca

2. Careers and Volunteers

3. Select view all and click Search

SHIP is an equal opportunity employer. We offer an excellent benefits package and work environment. We thank all applicants who apply; however only those candidates selected for an interview will be contacted.

If you are contacted by SHIP regarding a job opportunity or testing, please advise human resources if accommodation is required through any stage of the recruitment process

Job Categories: Administrative. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 17 days.

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